Manage Your E-mail Signatures

CodeTwo Email Signatures 365 manages Microsoft 365 email signatures. It is used by over 110,000 businesses worldwide. This platform lets you make and manage email signatures and disclaimers in one place. They are for all users and devices in your Microsoft 365 organization.

Here are the key features of CodeTwo Email Signatures 365:

  • Represents Your Brand: Ensures consistent brand representation inside and outside the company.

  • Email is an effective marketing channel. It helps you create one for your campaigns.

  • Manages Signatures Across the Organization. It enables signatures to be managed across the organization. This is without having to manually configure them across all organizations and devices.

  • Customizable Templates and Design: You can customize imported templates. You can also design signatures and disclaimers from scratch.

  • You can create fully branded email signatures. They can increase sales.

  • User information, contact details, and photos are included. They are kept up to date.

  • Signatures are always in the right place in emails.

  • Charts are in emails. You don’t have to click “Download Images” in Outlook.

  • Create automated email campaigns. You can track their results with web analytics.

  • Review Customer Experience: Collect feedback and analyze customer experience using email signatures.

  • Manage automatic replies and out of office messages for all your users.

  • The software is the highest-rated on the market. It is certified by Microsoft.

  • It has ISO 27001 and 27018 Compliance. It is the world’s only approved signature solution by Microsoft.

  • Our software integrates seamlessly with Microsoft 365. You can easily transfer signature rights to non-IT staff.

CodeTwo Email Signatures 365

Organization-wide email signatures, disclaimers, auto replies and signature marketing for Microsoft 365

CodeTwo Exchange Rules

Email signatures, branding & disclaimers for Exchange Server 2019, 2016, Outlook & mobiles.

CodeTwo Exchange Rules Pro

Email signatures, disclaimers, attachment control, auto replies, DLP and more for on-premises Exchange.

CodeTwo: Powerful Tools for Effective Communication

CodeTwo is an independent software vendor. It is a 2020 Microsoft Partner of the Year Customer Experience Award Finalist. It is also a 2019 Microsoft Partner of the Year ISV Winner. We deliver solutions for Microsoft 365, Office 365, and Exchange. They go to over 110,000 organizations in 150 countries. This includes companies like Facebook and Samsung. It also includes Volkswagen, UNICEF, and many of the Fortune 500.

We’ve been developing our technology and apps for 16+ years. The world knows our award-winning email signature management. We are also known for data migration and backup solutions. Our team has over 100 professionals. They dedicate themselves to creating the most reliable and secure products. We’re ISO 27001 & 27018 compliant. They also provide the best support on the planet.

Learn how we ensure our products and services meet our customers’ high expectations. Also, learn how they meet our team.

* No credit card required

All email apps and devices supported

Find the license option that suits your needs

We are trusted by 110k+ companies worldwide for seamless Microsoft 365 integration, intuitive UI and exceptional 24h Tech Support.

Still undecided? Use our License Assistant to find the license that best suits your needs.

Do you work for a non-profit organization? We offer our software to non-profit organizations at a discounted price. Contact now!!!

CodeTwo Email Signatures 365 Price – 1 Year – 100 Users

$1328.40

$996.30

Organization-wide email signatures, disclaimers, auto replies and signature marketing for Microsoft 365

  • New subscription for CodeTwo Email Signatures 365 (1 year)

  • Support contract for CodeTwo Email Signatures 365 (1 year)

  • Number of users/licenses: 100

  • Centrally managed email signatures
  • Complete control of Microsoft 365 (Office 365) email signatures
  • Signatures added directly in Outlook & OWA when you compose an email
  • All email clients and mobile devices supported
  • World’s best HTML signature template editor

CodeTwo Email Signatures 365 Price – 1 Year – 250 Users

$2721.95

$2041.46

Organization-wide email signatures, disclaimers, auto replies and signature marketing for Microsoft 365

  • New subscription for CodeTwo Email Signatures 365 (1 year)

  • Support contract for CodeTwo Email Signatures 365 (1 year)

  • Number of users/licenses: 250

  • Centrally managed email signatures
  • Complete control of Microsoft 365 (Office 365) email signatures
  • Signatures added directly in Outlook & OWA when you compose an email
  • All email clients and mobile devices supported
  • World’s best HTML signature template editor

CodeTwo Email Signatures 365 Price – 1 Year – 500 Users

$4380.09

$3285.07

Organization-wide email signatures, disclaimers, auto replies and signature marketing for Microsoft 365

  • New subscription for CodeTwo Email Signatures 365 (1 year)

  • Support contract for CodeTwo Email Signatures 365 (1 year)

  • Number of users/licenses: 500

  • Centrally managed email signatures
  • Complete control of Microsoft 365 (Office 365) email signatures
  • Signatures added directly in Outlook & OWA when you compose an email
  • All email clients and mobile devices supported
  • World’s best HTML signature template editor

CodeTwo Exchange Rules Pro Price – 250 Users

$2752.00

$2153.00

Email signatures, disclaimers, attachment control, auto replies, DLP and more for on-premises Exchange

  • New license for CodeTwo Exchange Rules Pro

  • Support contract for CodeTwo Exchange Rules Pro (1 year)

  • Number of users/licenses: 250

  • Automatic email signatures stamped on the server side
  • Automatic email content and flow control based on rules.
  • Photos in signatures pulled automatically from Active Directory.
  • Inline images in email signatures
  • Sent Items Update.
  • Template editor
  • Your Content Goes Here

CodeTwo Exchange Rules Pro Price – 500 Users

$3978.00

$3111.75

Email signatures, disclaimers, attachment control, auto replies, DLP and more for on-premises Exchange

  • New license for CodeTwo Exchange Rules Pro

  • Support contract for CodeTwo Exchange Rules Pro (1 year)

  • Number of users/licenses: 500

  • Automatic email signatures stamped on the server side
  • Automatic email content and flow control based on rules.
  • Photos in signatures pulled automatically from Active Directory.
  • Inline images in email signatures
  • Sent Items Update.
  • Template editor
  • Your Content Goes Here

CodeTwo Exchange Rules Pro Price – 1000 Users

$5555.00

$4345.50

Email signatures, disclaimers, attachment control, auto replies, DLP and more for on-premises Exchange

  • New license for CodeTwo Exchange Rules Pro

  • Support contract for CodeTwo Exchange Rules Pro (1 year)

  • Number of users/licenses: 1000

  • Automatic email signatures stamped on the server side
  • Automatic email content and flow control based on rules.
  • Photos in signatures pulled automatically from Active Directory.
  • Inline images in email signatures
  • Sent Items Update.
  • Template editor
  • Your Content Goes Here

CodeTwo Exchange Rules Price – 250 Users

$2082.00

$1628.75

Email signatures, branding & disclaimers for Exchange Server 2019, 2016, Outlook & mobiles

  • New license for CodeTwo Exchange Rules 2019

  • Support contract for CodeTwo Exchange Rules 2019 (1 year)

  • Number of users/licenses: 250

  • Central management of email signatures on Exchange Server
  • Automatic email disclaimers
  • Active directory attributes in signatures on Exchange Server
  • Remote control for Marketers
  • Images in signatures
  • All mail clients supported
  • HTML signature editor

CodeTwo Exchange Rules Price – 500 Users

$3012.00

$2356.25

Email signatures, branding & disclaimers for Exchange Server 2019, 2016, Outlook & mobiles

  • New license for CodeTwo Exchange Rules 2019

  • Support contract for CodeTwo Exchange Rules 2019 (1 year)

  • Number of users/licenses: 500

  • Central management of email signatures on Exchange Server
  • Automatic email disclaimers
  • Active directory attributes in signatures on Exchange Server
  • Remote control for Marketers
  • Images in signatures
  • All mail clients supported
  • HTML signature editor

CodeTwo Exchange Rules Price – 1000 Users

$4407.00

$3447.50

Email signatures, branding & disclaimers for Exchange Server 2019, 2016, Outlook & mobiles

  • New license for CodeTwo Exchange Rules 2019

  • Support contract for CodeTwo Exchange Rules 2019 (1 year)

  • Number of users/licenses: 1000

  • Central management of email signatures on Exchange Server
  • Automatic email disclaimers
  • Active directory attributes in signatures on Exchange Server
  • Remote control for Marketers
  • Images in signatures
  • All mail clients supported
  • HTML signature editor

Comparison between CodeTwo email signature software for Exchange and Exchange mail flow rules

Learn about the differences and similarities between the CodeTwo on-premises email signature management tools and the native mail flow (transport) rules in Exchange. See how CodeTwo software complements the native mechanisms and provides brand new possibilities for inbound and outbound mail flow communication management.

Product CodeTwo Exchange Rules Pro CodeTwo Exchange Rules Mail flow rules in Exchange Server
Platform Exchange 2019 and 2016, as well as mixed-Exchange environments (the product supports all Exchange Server versions) Exchange 2019 or 2016 (a separate product for each version of Exchange Server) Exchange Server on-premises
Supported email clients
Images and logos embedded in signatures as inline attachments (no need to download images)
Signatures visible in Sent Items
Signatures under replies and forwards
Signature template editor (HTML, RTF, plain text)
Customizable signature templates
Different signatures for internal and external correspondence
Signatures as headers or side banners
Active directory data in signatures
Active directory placeholder picker
Autoremoval of empty Active Directory fields
Multi-value Conditional AD placeholders
Custom Active Directory fields
Forcing email format
Restoring images removed by iOS devices (iPhone, iPad)
Multiple rules per message
Rule scheduler
Access rights to rules
Rule setup/design delegation (e.g. to Marketing)
Multitenancy support
Additional email processing features *
Personalized central auto-reply features
Advanced attachment control
Unsubscribe mechanism management
Email filtering and DLP policies
Rewriting sender’s address
Email forwarding and rerouting
Sensitive keywords masking or removing
Extensive sensitive content dictionaries
Message blocking on conditions
Email subjects tagging/modifying
Outlook themes and stationery removing
Adding of recipients in CC and BCC fields
24h technical support
License type One-off + optional annual Support contract subscription One-off + optional annual Support contract subscription N/A
Learn more… Contact Us! Contact Us!

* Exchange Server mail flow (transport) rules also include advanced email processing features. However, the scope of their functionalities is limited and does not cover all mail flow control demands of administrators. CodeTwo advanced email processing solutions have been designed based upon the feature requests of thousands of Office 365 and Exchange administrators from 150 countries.

frequently asked questions

Get answers to the most frequently asked questions about CodeTwo Email Signatures

If you are an Exchange administrator, you know that the email flow and content control options offered by MS Exchange Server mail flow rules leave a lot to be desired. Using CodeTwo Exchange Rules Pro you can finally overcome the limitations imposed by the native Exchange tools. Here are a few examples of things you can accomplish, if you use our program:

  • Add signatures directly under the latest reply in email conversations
  • Show signatures appended on the server in the “sent items” folder of the sender’s email client
  • Use custom Active Directory fields
  • Give non-IT staff restricted remote access to rules and signatures
  • Schedule autoresponders
  • Manage attachment in all emails traveling through your servers
  • Use a variety of tools (including API) for multi-tenant environments

A detailed comparison between CodeTwo Exchange Rules Pro and MS Exchange mail flow rules is available on this page.

The CodeTwo Exchange Rules Pro pricing is based on the number of email addresses the program is used for. More details, including available license packages and their cost, can be found on this page.

Yes. You can download the CodeTwo Exchange Rules Pro fully functional 30-day trial via this page.

Unless you activate the program, after 30 days it will stop applying rules to messages. All your settings will nevertheless be kept, so you will not have to recreate them when you activate the program.

If the standard 30 days are not enough for you, contact us, and we will extend your trial period.

You only need to purchase licenses for the exact number of email addresses that will benefit from the program. CodeTwo Exchange Rules Pro offers several condition and exception options, which let you easily limit the scope of email addresses processed by the program.

To find out more about licensing details go to this page.

Yes, the software, as well as our company, is fully compliant with the General Data Protection Regulation, the California Consumer Privacy Act (and other applicable U.S. state laws relating data privacy) and the Health Insurance Portability and Accountability Act.

We take extra measures to ensure complete security and privacy of our clients’ data. Our Terms and Conditions of Sales and Services specify exactly how we secure personal data. It is a legal requirement for all companies using CodeTwo Email Signatures 365 to accept these Terms and enter into a Data Processing Agreement (DPA) with us.

For detailed information concerning how we handle our clients’ personal data, consult our Privacy Policy.

If you have any additional questions regarding CodeTwo’s GDPR, CCPA and HIPAA compliance or the DPA, contact our Data Protection Officer using this form.

CodeTwo Email Signatures 365 is offered on a monthly or yearly subscription model. Go to the:

need help? get in touch

Contact us now and we will provide a solution.

Support Email

Send @ Email

talk to our agent

Live Chat Now

need help? get in touch

Contact us now and we will provide a solution.

Support Email

Send @ Email

talk to our agent

Live Chat Now