With CodeTwo Exchange Rules Pro, creating and deploying uniform email signatures for all employees takes less than 5 minutes. Create signatures with user data and photos stored in Active Directory, inline graphics, disclaimers, and more.

Meet legal requirements, protect the confidentiality of correspondence, and notify your recipients of important information. All this is possible with centrally added email disclaimers.

Create signatures in the built-in WYSIWYG editor. Choose from dozens of predefined templates, customize them to your needs, and easily apply them to your company email. No HTML knowledge required.

Add different email signatures based on the message type. Set the program to add an email signature with all company details and graphics to new emails and a simplified version to replies and forwards.

Use employee photos in business email signatures. Our program automatically pulls user photos from Active Directory and instantly adds them to signatures. No PowerShell script needed.

Don’t worry about images being blocked by email clients. In addition, thanks to innovative technology. Graphics are embedded directly in your messages as hidden attachments (no need to click “Download Images” to see them).

Create fully branded auto-replies for individual users or user groups and manage them centrally. Add the original message to the body, change CC and BCC recipients, and even attach files.

Save space by compressing, archiving, or removing attachments in incoming emails. Help your Sales team by automatically attaching PDF files to product offers. Define which outgoing messages should include attachments.

Instantly change senders’ addresses, for example, from j.doe@company.com to support@company.com and vice versa. Maintain a professional and consistent look for your Sales or Support team in outgoing correspondence.

Ensure your company email complies with legal regulations. The program helps you meet the standards of many common legal acts, such as GDPR, HIPAA, SOX. EDiscovery, EU Directive 2003/58/EC, and SEC Rules.

Stay compliant with the Canadian anti-spam law (CASL) and other regulations requiring you to include an unsubscribe link in your commercial correspondence. The program provides a complete email unsubscribe mechanism you can apply to your company email.

Ensure your sensitive data isn’t disclosed to unauthorized recipients. CodeTwo Exchange Rules Pro detects sensitive phrases (like credit card numbers) or predefined keywords in a message and automatically removes or masks them.

Prevent the leakage of your company’s sensitive data. Implement data loss prevention policies and block, redirect. Or modify incoming and outgoing emails and attachments based on customizable regular expressions and content dictionaries.

Set the program to send automatic notifications when an outgoing email contains sensitive content, offensive language. Or anything that jeopardizes your privacy regulations. Automatically block such emails or forward them to any email address, even outside your Active Directory contact list.

Redirect incoming, outgoing, and internal messages to any email address. Automatically reroute all or selected emails based on their content, properties, sender, recipient, etc.

Capture all marketing opportunities provided by your professional email correspondence. You get many chances to promote your brand and enhance your marketing campaigns by adding marketing information to your signatures.

Relieve your IT staff by delegating email signature and banner management to other teams, such as Sales or Marketing. Thanks to the internal Management Panel module and a dedicated set of access rights. You can deploy the program to any machine (even outside your domain). This way, your administrators can concentrate on more management-focused tasks without compromising the security of your Exchange server.

Effortlessly analyze web traffic generated by your emails by tagging links in your email signature with custom URL tags. In addition, codeTwo Exchange Rules Pro easily integrates with the most popular web analytics tools, like Google Analytics. Allowing you to analyze user behavior.

Recover images removed by iOS devices when forwarding or replying to an email. The program restores missing content, helping you avoid unwanted changes in your email layout. This ensures your signature design or branding always remains intact.

Enable developers to integrate CodeTwo Exchange Rules Pro with standalone or web applications. Now, you can even manage the program via a web browser running on a mobile device.

Automatically replicate program settings across multiple servers and delegate rule configuration tasks to multiple tenants (Exchange hosts). The program guarantees stability under high network traffic. Allowing you to easily manage email signatures and mail flow in environments with one or a thousand servers.

Take advantage of all features of CodeTwo Exchange Rules Pro in a hybrid deployment of Office 365 (Microsoft 365) and on-premises Exchange with centralized mail transport enabled.

You can be sure that the best information security measures are in place to protect the personal data processed by the program. The development and delivery of our software are heavily aligned with CodeTwo’s ISO/IEC 27001 and ISO/IEC 27018 certified Information Security Management System (ISMS). All new technologies are included with privacy by design and by default.

Deploy one-click customer satisfaction surveys to get quick feedback from people using your services. This method offers a very high response rate and allows you to adapt to your customers’ needs.

Over 120,000 companies in more than 170 countries worldwide, including SMEs and international corporations. Use CodeTwo Exchange Rules Pro and other CodeTwo software in their organizations.