JOB APPLICANT PRIVACY NOTICE

UnifyTech Information Technology B.V.

This Privacy Notice explains how UnifyTech Information Systems B.V. (“UnifyTech”, “we”, “our”, or “us”) collects, processes, stores, and protects personal data relating to job applicants in accordance with the General Data Protection Regulation (GDPR) and applicable Dutch privacy legislation.

WHO WE ARE

UnifyTech Information Technology B.V. acts as the data controller for personal data processed during recruitment and hiring activities.

PERSONAL DATA WE MAY COLLECT

During the recruitment process, we may collect and process the following categories of personal data:

Identity Information

  • First and last name
  • Date of birth
  • Nationality
  • Gender (where voluntarily provided)

Contact Information

  • Email address
  • Telephone number
  • Residential address

Education Information

  • Educational background
  • Qualifications
  • Certifications
  • Language skills
  • Professional training

Employment Information

  • Employment history
  • Previous employers
  • Job titles
  • Professional experience
  • Skills and competencies

Application Materials

  • Curriculum Vitae (CV)
  • Cover letters
  • Portfolios
  • Professional references
  • Interview notes

Additional Information

  • Salary expectations
  • Work authorization status
  • Driver’s license information (where relevant)
  • Other information voluntarily provided by the applicant

SPECIAL CATEGORY DATA

We do not intentionally request or require applicants to provide special category personal data, including information relating to:

  • Racial or ethnic origin
  • Political opinions
  • Religious or philosophical beliefs
  • Trade union membership
  • Health information
  • Sexual orientation
  • Genetic or biometric data

Applicants are encouraged not to include such information in their CVs or application documents unless legally required or specifically requested.

Where special category data is processed, it will only be done where permitted by applicable law and subject to appropriate safeguards.

PURPOSES OF PROCESSING

We process applicant personal data for the following purposes:

  • Evaluating applications and qualifications
  • Managing recruitment and hiring processes
  • Communicating with applicants
  • Scheduling interviews
  • Verifying qualifications and professional experience
  • Conducting reference checks (where authorized)
  • Assessing suitability for employment opportunities
  • Maintaining recruitment records
  • Complying with legal obligations

LEGAL BASIS FOR PROCESSING

Personal data is processed based on one or more of the following legal grounds under Article 6 GDPR:

  • Taking steps prior to entering into an employment contract
  • Legitimate interests pursued by UnifyTech
  • Compliance with legal obligations
  • Applicant consent where required by law

REFERENCE CHECKS

Where you provide references, you confirm that the individuals concerned have been informed that you may share their contact information with UnifyTech.

Reference information will only be used for recruitment purposes.

DATA SHARING

Personal data may be shared with:

  • Hiring managers
  • Human Resources personnel
  • Internal departments involved in recruitment
  • External recruitment partners
  • Professional advisors where necessary
  • Regulatory authorities where legally required

We do not sell personal data to third parties.

INTERNATIONAL TRANSFERS

Where personal data is transferred outside the European Economic Area (EEA), appropriate safeguards will be implemented, including Standard Contractual Clauses approved by the European Commission.

DATA RETENTION

Applicant data will be retained only as long as necessary for recruitment purposes.

If employment is not offered, applicant information may be retained for up to 12 months after completion of the recruitment process unless a longer retention period is required by law or consent has been obtained for future recruitment opportunities.

YOUR RIGHTS

Under GDPR, you have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion of your data
  • Restrict processing
  • Object to processing
  • Request data portability
  • Withdraw consent where consent is the legal basis
  • Lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens)

CONTACT INFORMATION

UnifyTech Information Technology B.V.

Website:
https://unifytech.nl

Email:
privacy@unifytech.nl

If you believe your personal data has been processed unlawfully, you may also file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

APPLICANT ACKNOWLEDGEMENT

By submitting your application, you acknowledge that you have read and understood this Privacy Notice and understand how your personal data will be processed during the recruitment process.

You also confirm that any reference information provided has been shared with the knowledge of the relevant individuals.